The final CE Pack is sent to the client on receipt of full payment and will normally include:
- Non-Conformity Report
- Certificate of Conformity (CoC) / PCA Certificate
- Owners Manual
- Declaration of Conformity (DoC)
- CE Plate
- CIN labels
- Label Report
Although included in the pack this report will already have been sent to the Client within seven days of the inspection. This report identified non-conformities and where appropriate suggests how they can be rectified. It also provides notes which may include observations made by the assessor, perhaps something to address which falls outside the scope of CE marking as well as references to the emissions certification. The non-conformity report represents the differences between the 'as-is' state of the craft as inspected and the 'to-be' state on documented in the Technical File (TCF) and approved by the Notified Body.
The CoC is the document which lists the relevant standards within the Directive and confirms how and whether the craft conforms to the requirements. This document can ONLY be issued by a Notified Body. There are around 21 Notified Bodies, all in Europe and all licensed indirectly by the EU Commission to implement the requirements of the RCD.
If you come across a document called a Certificate of Conformity not issued by one of the approved European Notified Bodies it is a FAKE. Sadly, these are more common that you might expect.
Normally in English these are prepared to meet the specific requirements of the RCD and in many cases will supplement rather than replace the owners manual prepared by the original manufacturer, many of which can be found online. Some countries insist on manual being written in the local language, for example all Scandinavian countries insist upon the use of a Scandinavian language (we prepare these in Swedish).
In addition to the basic OM we also normally include elements from the technical file including:
- Emission certificates
The declaration of conformity is a statement signed by the importer which makes reference to the CoC and the list of standards for which compliance is required. It represents an undertaking by the importer that compliance has been achieved or in the case where non-conformities are yet to be rectified that rectification will be undertaken within a reasonable period.
The DoC is passed from owner to owner but the original compliance remains the responsibility of the importer for ten years after signature. Should the craft be subject to later ‘significant’ modification a new assessment and DoC will be required to be signed by the person responsible for the change. What constitutes ‘significant’ is open to interpretation within guidelines set by the RCD Steering Group (RSG) but would normally include structural changes or the fitment of engines and/or drive train of significantly different specification (eg more powerful than quoted in the original assessment).
The DoC, like the OM is normally in English but again local requirements may require drafting in another language.
The DoC is normally provided as the last 2-3 pages of the Owners Manual (before any supplements).
All CE marked craft must display a CE plate in a location where it can be viewed from outside the craft (ie on a pontoon). Normally this is close to the main helm position.
Plates can be metal, plastic or in fact any material that will not deteriorate in a marine environment. We use special flexible plastic (mylar) labels which are self-adhesive and can be applied to curved as well as flat surfaces. If preferred, etched alloy plates can be provided at extra cost.
The plate will include the type of craft, the design category (A-D), the crew limit and maximum crew weight as well as the CE mark, the Notified Body code and the address of the importer or certifier. If PCA, the plate will also include the words ‘Post Construction Assessment’. If fitted with outboards the maximum crew weight will include the weight of the outboards and a separate limit for engine power.
Where a craft is issued with a new CIN (craft identification number, previously called a HIN) the Client will be provided with two CIN labels. Two are required since in addition to the placement of the CIN on the transom (lower starboard) there is a requirement to place a second CIN label in a ‘hidden’ location (referred to on the labels report).
The CIN labels are printed using the same technique as the CE Plate and can similarly be applied to curved surfaces.
Craft are often fitted with a large number of warning labels by the manufacturer in accordance with local (US) requirements. The RCD also stipulates labels which may supplement or replace those already fitted. Each craft is different and for this reason a full range of labels is not supplied within the pack. We do however provide a report detailing the labels required for RCD compliance.
The importer, armed with this report should identify where additional labels are required and arrange for these to be prepared and fitted. In most cases such labels are readily available from chandlers or on-line suppliers.
Where possible we aim to select compliance options which do not require the addition of warning labels and similarly will advise the client of ways in which to place items (e.g. fire extinguishers) in locations where additional labels will not be required. Like you we too prefer craft not to be covered in labels.
In addition to the printed media supplied in the pack we also provide a CD-ROM with soft copies of the following:
- Owners manual/DoC
- Labels Report
- Non-conformity report